Introduction

At Midland National Flying Club, we are committed to protecting the privacy and personal data of our users and members. This GDPR Policy outlines how we collect, process, store, and protect personal data in compliance with the General Data Protection Regulation (GDPR).

Data Collection and Processing

  1. Member Registration:

    When users register on our online pigeon racing website, we collect personal information such as name, email address, contact details, and any other necessary information for membership management.

  2. E-Shop:

    In our e-shop, we collect personal information such as name, billing address, shipping address, payment details, and contact information to process orders and fulfill purchases.

  3. Race Results Check:

    Users may access race results on our website by entering relevant details such as race ID or pigeon number. No personal data is required for this service.

  4. Race Entry System:

    When participants enter races through our website, we collect necessary information such as participant name, pigeon details, contact information, and any other relevant details for race management.

Legal Basis for Data Processing

We process personal data based on the following legal bases:

  • Contractual Necessity: Processing personal data is necessary for the performance of a contract with the user (e.g., membership registration, e-shop purchases, race entries).
  • Legitimate Interests: We may process personal data for our legitimate interests, such as improving our services, marketing activities, and ensuring the security of our website.

Data Security

We implement appropriate technical and organizational measures to ensure the security of personal data, including encryption, access controls, and regular security assessments. We restrict access to personal data to authorized personnel only and ensure that all staff are adequately trained in data protection practices.

Data Retention

We retain personal data only for as long as necessary to fulfill the purposes for which it was collected, including legal, accounting, and reporting requirements. Once data is no longer needed, it is securely disposed of or anonymized.

Data Subject Rights

Under the GDPR, data subjects have certain rights regarding their personal data, including the right to access, rectify, erase, restrict processing, and object to processing. Users can exercise these rights by contacting our Data Protection Officer (DPO) at mnfc_racesecretary@hotmail.co.uk.

Data Transfers

We may transfer personal data to third parties or service providers for purposes such as payment processing, delivery services, or IT support. Any such transfers will be conducted in compliance with GDPR requirements and adequate safeguards will be implemented to protect the data.

Updates to the Policy

We may update this GDPR Policy from time to time to reflect changes in our data processing practices or legal requirements. We encourage users to review this policy periodically for any updates.

Contact Information

If you have any questions or concerns about our GDPR Policy or our data processing practices, please contact our Data Protection Officer (DPO) at mnfc_racesecretary@hotmail.co.uk.

Effective Date: 20 July 2024

Midland National Flying Club

mnfc_racesecretary@hotmail.co.uk

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